Field notes
What helps most on a reporting scope call
Bring the three to five terminals or berth groups that actually affect your Hong Kong handoffs. A map of the entire port looks thorough but dilutes the monthly story your planners will use.
Name the reader of the one-page summary. A commercial director wants lane implications; an operations manager wants berth timing. We write the same underlying tables differently depending on that answer.
If you hold internal call logs or barge schedules, say early whether they can be incorporated. Mixing private figures with public observations requires clear labeling so the brief remains defensible if shared outward.
Finally, agree the calendar. Month-end closes, Chinese New Year, and typhoon season all change how quickly we can finalize charts. A scope call that locks those dates saves a week of polite chasing later.